Minutes of the last meeting

A summary of the committee meeting held on Thursday 16th July 2019

Members present

Ian Buxton
Granville Gigg
Darren Curzon
Andy Waterall
Graham Waterall
Martin Plant
Kev Kirkman
Martin Parkins
Ruth Roe
Geoff Marsden

Apologies

Amanda Curzon,   Zoe Bellamy,  Chris Crawford.

The minutes of the last meeting were read and accepted as a true record. There were no matters arising.

Correspodence

An E mail had come from the DCFC ticket office telling of no new arrangements in the forth coming season.

Home transport.

Ian Buxton asked Freeway if there is any increase in the cost of the buses and was told the cost is the same as last year. A single decker was booked for the game against Girona  at Pride Park.

The new arrangements at Pride park owing to the road works has to be sorted out and the route from Pride Park has to be formalised.

Away transport

Glasgow Rangers.           A minibus is booked and the departure time is 06.00

Huddersfield Town           A bus is booked and the departure time is16.15 from Heanor;  16.30 at Eastwood

Scunthorpe United              A bus is booked and will leave Heanor at 16.30; 16/45 at Eastwood.

Stoke City                The bus is booked and will leave Heanor at 12.00

Membership Fees

It was agreed to keep the membership fee at £1.00 per adult and free for under 16’s

The committe need to remain vigilant to ensure all travellers are club members.

Home bus fares

It was agreed to keep the bus fare at £5.00 per adult  £3.00 per child and one way travel.

Weekend trips

Diane and Mick Looms have arranged for the Blackpool trip when the rams play Blackburn in December. The envisaged cost will be £120.00 per person

When the Rams play Cardiff in April, another booking will be made to stay in Weston Super mare

Christmas dinner

A date of 13th December is to be confirmed for this event at the Royal Oak at Ockbrook

Annual Quiz

The date of 7th November is finalised and Mess. Andy and Graham Waterfall have the questions arranged

Donation to Steve Housley

A donation of £50.00 is to be given to Steve Housley in memory for the loss of his mother.

Date of next meeting 8th August 2019 at 20.00

The meeting closed at 21.00

 

The 2019 Annual General Meeting of the Heanor Rams Supporters Club was held at the Heanor Miners Welfare club on Thursday June 20th. This is the full Minutes of that meeting.

Minutes of the Annual General Meeting of Heanor Supporters Branch held at Heanor Miners Welfare on Thursday 20th June 2019

Present :
Ian Buxton
Granville Gigg
Darren Curzon
Andy Waterall
Graham Waterall
Martin Plant
Kev Kirkman
Martin Parkins
Zoe Bellamy
Geoff Marsden

Apologies
Steve Housley
Amanda Curzon
Ruth Roe

The chairman thanked everyone for attending and explained how the meeting would run.

1.Minutes

The minutes of the last AGM were read and accepted as a true record.

2. Matters Arising

Nothing to comment on, all covered by the agenda items

3. Annual Reports

3.1 Chairman

See attached report.

3.2 Transport

All financial details are contained in the Treasurers Report.

Home

It has been another successful season with transport run to every home game. Profits made on home transport have meant we have been able to run 3 free buses this season.

Ian thanked all those who have helped on the buses and everyone who has travelled with us.
Ian also thanked Martin and Darren for their help in booking the buses for the Wembley play-off final and taking peoples bookings for the game.

Thanks also given to Freeway and Slacks bus companies and their drivers.

Martin offered the committees thanks to Ian for arranging transport to home games and arranging the Wembley trip.

Away

Transport was run to all but 5 away games.

Darren has been running the away travel with Ian taking the bookings and Andy filling in the spreadsheets.

Darren offered thanks to Slacks, Freeway, Paul Wain, Mal Cars and to everyone who travelled with us to an away game this season.

Martin thanked Darren, Ian, Andy and Ruth for their efforts in running the away travel.
Martin also talked about the difficulties we face with away travel due to the low numbers attending and new rules from the club.

Granville provided a breakdown of profit and loss by game for the season. The overall profit on transport for this season is up from last year.
3.3 Treasurers

Report for the year on file

A record amount was raised this year for charity.

The loss on the Blackpool trip was down to people dropping out at the last minute.
The weekend trips overall are still in profit, as is the Scarborough / York trip.

Martin commented that given the branch doesn’t intend to make money, a profit of £500 for the season is very good. This is a testament to the hard work of the committee.

Granville thanked everyone who had helped to collect money in.

Martin thanked Granville for his work running the finances.

3.4 Membership

Martin Parkins thanked everybody who had helped collect memberships over the season.

We now need to have a separate spreadsheet for away members with fan ID numbers to order away tickets.

Martin Plant thanked Martin for his work as membership secretary.

3.5 Black Out Card

We have made a profit of £376.25 for the season.

Kev thanked everyone who had run a card on the buses this season, and everybody who had taken part on the buses.

Martin thanked Kev for running the cards again this season.

3.6 Number Draw

£1350 paid out from 10th June 2018 to 16th June 2019 (54 draws)
£640 paid to the branch
£45.50 outstanding
£438 cash in hand

Steve thanked everyone for taking part and also anyone who helped collect money this season. Steve is happy to carry on running the number draw next season.

Martin thanked Steve for running the number draw

3.7 Website

Geoff provided a report on the website. This report is on file.

Visits have been made to the website from various places around the world.

Geoff is disappointed that he doesn’t get any contrary / opposing views to this articles and match reports.

Martin mentioned that the committee needs to keep providing content for Geoff to publish on the website.

Martin commented that the website is going from strength to strength, and thanked Geoff for all his hard work in running the website and keeping it up to date.

4 Constitution and Rules

5 amendments / proposals to the constitution were submitted. Copies of these on file.

Martin read through the proposed amendments and all of these were passed by a show of hands by the committee.

5 Election of Chair (3 years)

Martin Plant was proposed by Darren Curzon and seconded by Graham Waterall. There were no other nominations so this was carried unopposed.

6 Election of Committee Members

There are 5 places to be filled this year.

The following people were nominated.

Name Proposer Seconder
Ian Buxton Darren Curzon Andy Waterall
Martin Parkins Zoe Bellamy Kev Kirkman
Ruth Roe Granville Gigg Martin Parkins
Graham Waterall Kev Kirkman Zoe Bellamy
Chris Crawford Granville Gigg Neil Buxton
Dwain Palfreyman Darren Curzon Ian Buxton

Ruth is still happy to collect the away tickets if she doesn’t get elected to the committee.

The vote was carried out by secret ballot by the members in attendance.

Dwain Palfreyman was the person with the fewest votes so wasn’t elected to the committee.

Martin thanked everyone for taking part in the vote and welcomed the new committee members on board.

Any Other Business

1) Geoff asked if all of the clubs funds are kept in the same account and what rate of interest they were receiving. Geoff also asked if we should move some money into an account that pays a higher interest rate.

Granville answered that all of the funds are in an easy access current account and the committee would need to agree to move any money.

It was mentioned that if the branch provided tickets to a big game eg Wembley final, we would need substantial funds in the account to cover the payment for these.
It was therefore agreed to leave the funds in the current bank account.

2) Jean Plant thanked all of the committee members for running the branch on behalf of the 300+ members. Jean was impressed with the smooth running of the Wembley trip in particular.

3) Martin thanked everyone who had attended the meeting

AGM closed 9.25pm

 

After the meeting the new committee met. This is a summary of that meeting.

Minutes of Heanor Supporters Branch Committee Meeting held at Heanor Miners Welfare on Thursday 20th June 2019

Present :
Ian Buxton
Granville Gigg
Darren Curzon
Andy Waterall
Graham Waterall
Martin Plant
Kev Kirkman
Martin Parkins
Zoe Bellamy
Geoff Marsden
Chris Crawford

Apologies
Amanda Curzon
Ruth Roe

1.Minutes

The minutes of the last meeting were read and accepted as a true record.

2. Matters Arising

2.1 Scarborough York Trip

This was a successful trip and was enjoyed by all who went on it.

Martin Plant thanked Martin Daybell and Ian Buxton for organising and running the trip.

2.2 Awards Night

The trophy now has the plaque added to it.

3 Election of Officers
Vice Chairman Ian Buxton Proposed by Martin Parkins. Seconded by Kev Kirkman

Carried unopposed

Transport (Home) Ian Buxton Proposed by Granville Gigg. Seconded by Graham Waterall
Carried unopposed

Transport (Away) Darren Curzon Proposed by Andy Waterall. Seconded by Zoe Bellamy

Carried unopposed

Paul Wain is also going to help with away transport

Ticketing Ruth Roe Proposed by Granville Gigg. Seconded by Ian Buxton

Carried unopposed

Membership Martin Parkins Proposed by Ian Buxton. Seconded by Kev Kirkman

Carried unopposed

Blackout Card Kev Kirkman Proposed by Zoe Bellamy. Seconded by Darren Curzon

Carried unopposed

Number Draw Steve Housley Proposed by Granville Gigg. Seconded by Chris Crawford

Carried unopposed

Geoff will continue to run the website.

4. Treasurers Report

Report on file

5. Any Other Business

5.1 Number Draw

£175 paid out from 5th May to 16th June (7 draws)
£45.50 outstanding
Cash in hand £438

5.3 Weekend Trips

Andy received a text message from Diane Looms.
Mick and Diane are arranging and taking bookings for the following weekends away.

Blackpool in December for the Blackburn game
Weston Super Mare in April for the Cardiff game.

5.6 Other

The bus fare, membership fee, newsletter, annual quiz and Xmas dinner will be discussed at the next committee meeting.

Date of next meeting: 18th July 2019 at Heanor Miners Welfare.
Meeting closed 10.25pm

 

 

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